Many Alabama towns, cities, counties, and nonprofit organizations often have to stretch their dollars to provide needed services for their residents. So, when a vital piece of equipment or machinery goes down, it can pose a challenge for an already-stretched budget.
ADECA’s Surplus Property Division provides relief to governments and groups in that situation by offering equipment, vehicles, office equipment and other needed items when a crisis strikes or when a need arises.
The division collects used and surplus state and federal property and provides it to governments and qualified organizations at the properties’ acquired cost. In some cases, unused or little-used property is available. Both instances save those groups hundreds if not thousands of dollars.
Eligible donees can view current inventory online, year-round:
Become a Donee
Is your organization eligible to obtain surplus property? If so, see below. If you’re not sure, see the Eligibility page.
Complete the application for eligibility and provide documentary evidence of the following:
- Status as a public agency / quasi-public agency (i.e. copy of Code of Alabama, state law or local ordinance establishing agency)
- Proof nonprofit organization is recognized as such by the Internal Revenue Service as defined in Section 501 of the Internal Revenue Code of 1954 (i.e. IRS 501 (c) ruling letter)
- Articles of Incorporation and official By-Laws
- IRS W-9 (Alabama Department of Finance will only accept the IRS’s most current form which can be accessed at this link: https://www.irs.gov/pub/irs-pdf/fw9.pdf)
- Proof of approved, accredited or licensed programs or chartered organizations
- Evidence of funding (i.e. copy of most recent bank statement, copy of certified audit from reputable CPA firm, copy of any grant awards given)
- Quasi-Public Agencies (volunteer fire departments and rescue squads) MUST submit a signed letter from the county commission, city council or affiliated emergency association stating what type of public funding the organization receives on an annual basis and whether the organization is part of the city/county’s public safety program.
- Narrative detail (mission statement, synopsis of program activities and functions, hours of operation, number of staff and their qualifications, type and number of individuals served daily/weekly, etc.)
- Museums MUST complete a Alabama Surplus Property Program Museum Access Agreement
- Nonprofit Aid to the Impoverished / Aid to Homeless MUST submit a letter of certification from a public official having sufficient knowledge of the activity provided by organization; identify the specific activity/service and verify the contribution of assistance to the impoverished/homeless in the geographic area is significant.
- Nondiscrimination Assurance (the application and update certification has that specific terminology/page)
The National Association of State Agencies for Surplus Property (NASASP)
ADECA is a partner with the National Association of State Agencies for Surplus Property.
If your organization is interested in joining their organization as an Associate Member, click here.
From their website:
Your membership helps NASASP to fight government abuse and misuse. It assists us and our member states, U.S. Territories, and the District of Columbia to acquire excess and surplus Federal assets all around the world and bring them to your local community. To the approximately 67,000 public agencies, non-profit health and educational institutions, some veterans organizations, and small minority businesses represented by NASASP, we promise to continue to use this support to improve the Federal Surplus Property Donation Program. Thank you for your support of this important program.