CDBG Management and Implementation

Volume 1

(Click here to jump to Volume 2)

 

Table of Contents     (Back to Top)


 

Chapter I - Program Management     (Back to Top)

I.  Introduction
II.  References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V.  Reporting
VI.  Common Problems and Deficiencies
VII.  Support Materials
VIII.  Exhibits

 

Title 24 Part 570.480-614

Title I of the Housing and Community Development Act of 1974

ADECA Revised Farmers Home Engineering Fee Scale

Sample Citizen Participation Plan

Letter of Conditional Commitment

Local Program Implementation Schedule Certification

Local Program Implementation Schedule Management Tool

CDBG Budget/Final Financial

Designation of Responsible Officials

Certification

Link to Central Contractor Registration Information

Link to D&B DUNS Numbers for US Government Contractors and Grantees

CDBG Disclosure Report

IRS Form W-9, Request for Taxpayer Identification Number

No Debt of the State Clause

Analysis of Impediments to Fair Housing Choice

Fair Housing, Equal Opportunity, and Civil Rights LCC Questionnaire

Sample Four Factor Analysis and Language Access Plan

Bidding and Contracting Compliance Questionnaire

Bidding and Contracting Compliance Questionnaire - Attachments A & B

Understanding for Joint CDBG and Rural Development Projects

Sample Local Plan for Minimizing Displacement

Grant Agreement

Amendment


 

Chapter II - Environmental Management     (Back to Top)

I.  Introduction
II.  Terminology
III.  Steps in the Environmental Review Process
IV.  References
V.  Sub-recipient Responsibilities
VI.  Reporting
VII.  Common Problems/Deficiencies

 

Use the following link for Environmental Review guidance: Click here.


 

Chapter III – Financial Management     (Back to Top)


 

I.  Introduction
II.  References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V.  Reporting
VI.  Common Problems and Deficiencies
VII.  Support Materials
VIII.  Exhibits

 

CDBG Budget/Final Financial in Report

Drawdown Form

Internal Control Questionnaire

IRS Form W-9, Request for Taxpayer Identification Number

Equipment Rate Request

Weekly Employee Hours and Equipment Usage Report

Link to Central Contractor Registration information

Source Documentation Guide

CDBG General Ledger Chart of Accounts

CDBG Cash Control Worksheet

Basically CDBG Chapter 16 Financial Management

Link to CDBG Toolkit on Crosscutting Issues: Financial Management

Link to 24 CFR 570.489 Program Administrative Requirements

Link to 24 CFR 570.490 Record Keeping Requirements

2015 Code of Alabama Title 39 - PUBLIC WORKS​

 

Chapter IV – Procurement and Contracting     (Back to Top)

 

I.  Introduction
II.  References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V.  Reporting
VI.  Common Problems and Deficiencies
VII.  Support Materials
VIII.  Exhibits

 

Link to Excluded Parties (debarred)

Basically CDBG Chapter 16 Financial Management

CDBG Bid Notification Data Entry Form

Office of Minority Business Enterprise Contract/Bid Notification Contact Information

Goals for Female and Minority Participation

Sample Executive Order 11246 Clause

Sample Certificate of Owner's Attorney

Public Works Law - Technical Assistance Format

Link to Alabama League of Municipalities - U.S. Communities

Link to ALDOT DBE List

Standard Bid Contract Package

Joint CDBG and Rural Development Bid – Contract Package

Sample Administration Contract

Sample USDA FmHA Engineering Agreement

Standard Engineering Service Agreement

Terms and conditions – Professional Services Contract

Sample request for Proposals

Architect’s and Engineer’s Handicapped Accessibility Certification

Conflict of Interest

Electronic Code of Federal Regulations, Title 2 → Subtitle A → Chapter II → Part 200​

 

Chapter V – Civil Rights     (Back to Top)

 

I. Introduction
II. References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V.  Reporting
VI.  Common Problems and Deficiencies
VII.  Support Materials
VIII.  Technical Assistance
IX.  Exhibits

 

Section 3

Form 60002

Comparison of Form HUD-2516 and Form HUD-60002

Link to HUD Section 3 - Economic Opportunities

Form HUD-60002 Frequently Asked Questions

Form HUD-60002 Reminder Notification

7/22/10 Memorandum on Form HUD 60002

Link to HUD Youthbuild Programs

Link to University of Alabama definition of Metro & Micro Statistical Area

Alabama MSAs

Equal Employment Opportunity

Form 2516 Excel Version

Form HUD-2516 Frequently Asked Questions

Form HUD-2516 Reminder Notification

7/22/10 Memorandum on Form HUD 2516

Goals for Female and Minority Participation

CDBG Bid Notification Data Entry Form

Link to 2009 EEOC Poster

Link to ALDOT DBE List

Office of Minority Business Enterprise Bid Notification Contact Information

Comparison of Form HUD-2516 and Form HUD-60002

Fair Housing and Accessibility

Basically CDBG Chapter 15 FH&EO

HUD Memorandum regarding Affirmatively Furthering Fair Housing

Fair Housing Poster

Sample fair Housing Resolution

Link to Fair Housing logo

Fair Housing Planning Guide, Vol. 1

Fair Housing Planning Guide, Vol. 2

Accessibility

HUD CPD Notice on Accessibility - CPD-05-09

HUD CPD Notice on Accessibility for Non-Housing Programs - CPD-05-10

Link to Department of Justice ADA Guide for Small Towns in the handbook for instructions on how to develop an ADA/Section 504

Transition Plan

Alabama Relay Service

 

Chapter VI – Labor Standards and Contract Compliance     (Back to Top)

I.  Introduction
II.  References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V. Reporting
VI.  Common Problems and Deficiencies
VII.  Support Materials
VIII.  Exhibits

 

Basically CDBG Chapter 12 Labor Standards

HUD Handbook 1344.1 Rev-1

Preconstruction Conference Outline

Sample Pre-Construction Minutes

Link to Wage rates On-Line

Link to Federal Labor Standards Provisions (HUD 4010)

Link to Notice to All Employees Poster (WH-1321)

Link to Notice to All Employees Poster (WH-1321 - en Español)

Equal Employment Opportunity is the Law Poster

Equal Employment Opportunity is the Law Poster en Español

Link to Minimum Wage Poster - English

Link to Minimum Wage Poster - en Español

Link to Contractor's Guide to Davis Bacon

Link to Excluded Parties (debarred)

Report of Additional Classifications and Rate (HUD-4230A) & Instructions

Payroll Checklist

HUD 11 Checklist

Payroll Form (WH-347)

Link to Instructions for Completing Payroll Form (WH-347) Link to U.S. Dept. of Labor

Record of Employee Interview (HUD-11)

Instructions for Completing HUD 11

Record of Employee Interview (HUD-11) and Instructions en Español

Notice of Start of Construction

Permissible Payroll Deductions

Other Deductions Authorization

Payroll Signature Authorization

Restitution Report (Word)

Restitution Report (Excel)

Memorandum: Wage Decision Update for ALL Construction Types

Final inspection Certification

Sample Notice of Completion Advertisement

Final Wage Compliance Report

 

Volume 2


 

Table of Contents     (Back to Top)


 

Chapter VII - Housing Rehabilitation     (Back to Top)

I.  Introduction
II.  References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V. Reporting
VI.  Common Problems / Deficiencies
VII.  Support Materials
VIII.  Exhibits

 

Alabama CDBG Housing Rehabilitation Manual

Sample Rehabilitation Work Write-up

Ethics Commission Advisory Opinion No. 95-26

Questions and Answers - HUD Lead-Based Paint Regulations

Lead-Based Paint Regulations

"Protect Your Family from Lead in Your Home" Pamphlet

 

Chapter VIII - Real Property Acquisition     (Back to Top)

I.  Introduction
II.  References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V.  Reporting
VI.  Common Problems / Deficiencies
VII.  Support Materials
VIII.  Exhibits

 

Excerpts - Public Law 91-646 (Uniform Act)

Land Acquisition Kit

Brochure - "When A Public Agency Acquires Your Property"

Uniform Act Waiver

Clarification of CDBG Appraisal Requirements

Appraiser Licensing Requirements

 

Chapter IX - Relocation     (Back to Top)

I. Introduction
II.  References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V.  Reporting
VI.  Common Problems / Deficiencies
VII.  Support Materials
VIII.  Exhibits

 

Brochure - "Relocation Assistance to Displaced Homeowners"

Brochure - "Relocation Assistance to Tenants Displaced From Their Homes"

Brochure - "Relocation Assistance to Businesses, Nonprofit Organizations and Farms"

Brochure - "Relocation Assistance Under Section 104 (d) to Persons Displaced From Their Homes"

Excerpts - Public Law 91-646 (Uniform Act)

 

Chapter X - Audit     (Back to Top)

I.  Introduction
II.  References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V.  Reporting
VI.  Common Problems / Deficiencies
VII.  Support Materials
VIII.  Exhibits

 

OMB Circular No. A-133

ADECA Audit Policy

 

Chapter XI - Close Out     (Back to Top)

I. Introduction
II.  References
III.  Grantee Responsibilities
IV.  Required Recordkeeping and Files
V.  Reporting
VI.  Common Problems / Deficiencies
VII.  Support Materials
VIII.  Exhibits

 

Small Cities Performance Assessment Report

Financial Status Report

"Close Out" Letter

Applicants for CDBG Assistance Form

Alabama CDBG Close Out Procedures

 

Chapter XII - Economic Development Fund     (Back to Top)

ED Infrastructure Grants

I. Introduction
II.  References
III.  Grantee Responsibilities
IV.  Common Problems / Deficiencies
V.  Support Materials

 

ED Loans and Flat Loans

I.  Introduction
II.  Tasks
III.  References
IV.  Grantee Responsibilities
V.  Common Problems / Deficiencies
VI.  Support Materials

 

Exhibits

Information Needed to Complete Float Loan Documents

Additional Legal Documents Possibly Required for Loan Closing

Sample Employee Income Certification Form

24 CFR Part 570; Final Rule

 

Chapter XIII - Compliance Checklist     (Back to Top)

I. Introduction
II.  References
III.  Compliance Areas
IV.  Types of Project Monitoring
V.  Tasks
VI.  Required Recordkeeping and Files
VII.  Monitoring Checklists

 

Citizen Participation/Eligibility/ National Objective/Progress/Disclosure

Environmental Review Compliance

Common Rule (Subpart C) Compliance

Bidding and Contracting Construction Compliance

Professional Services Compliance

Civil Rights Compliance

Labor Standards Compliance

Housing Rehabilitation Comp1iance

Monitoring for Uniform Act Land Acquisition

Relocation Monitoring Review

Jobs for Low/Moderate Income Persons

Planning Grant Monitoring

 

State CDBG Intergovernmental Policy Letters     (Back to Top)

Click here

 

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