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CDBG Current Forms and Sample Documents

Translations of any materials into languages other than English are intended solely as a convenience to the non-English-reading public. We have attempted to provide an accurate translation of the original material in English, however, some differences may exist. In such cases, please refer to the English document.

Traducciones de cualquier material en otros idiomas aparte del Inglés están destinadas únicamente a servir como una conveniencia a la no-Inglés-lectura pública. Hemos intentado proporcionar una traducción exacta del material original en Inglés, sin embargo, algunas diferencias pueden existir. En tales casos, por favor, consulte el documento el Inglés.

 

CDBG Current Forms and Sample Documents
New Final Administrative Regulation Changes for the State CDBG Program
HUD CDBG Training for Local Officials and Grant Administrators
CDBG Compliance Workshop Presentations
Beason-Hammon Alabama Taxpayer and Citizen Protection Act
Citizen Participation
Letter of Conditional Commitment
CDBG Environmental (page​)
Fair Housing and Equal Opportunity
​Financial Management and Common Rule
Bidding and Contracting
Labor Standards
Housing Rehabilitation
Acquisition, Demolition and Relocation
​Compliance Checklists
​Close Out
Policy Letters

 

New Final Administrative Regulation Changes for the State CDBG Program

Regulation

 

HUD CDBG Training for Local Officials and Grant Administrators

Community Planning and Development State CDBG Training

This page provides information regarding the 2009 State CDBG Training for local government grant administrators.

 

CDBG Workshop Presentations

OMB Super Circular

CDBG Compliance Training Videos​

  
  
ADECA 2019 CDBG Compliance Workshop Presentation - Acquisition of Real Property - Reed Collar.pptxADECA 2019 CDBG Compliance Workshop Presentation - Acquisition of Real Property - Reed Collar
ADECA 2019 CDBG Compliance Workshop Presentation - Analysis of Impediments to Fair Housing Choice - Kathleen Rasmussen.pptADECA 2019 CDBG Compliance Workshop Presentation - Analysis of Impediments to Fair Housing Choice - Kathleen Rasmussen
ADECA 2019 CDBG Compliance Workshop Presentation - Civil Rights and Equal Opportunity - Kelbrey Porter.pptxADECA 2019 CDBG Compliance Workshop Presentation - Civil Rights and Equal Opportunity - Kelbrey Porter
ADECA 2019 CDBG Compliance Workshop Presentation - Engineering Requirements - Chris Perkins.pptxADECA 2019 CDBG Compliance Workshop Presentation - Engineering Requirements - Chris Perkins
ADECA 2019 CDBG Compliance Workshop Presentation - Environmental Requirements - Chris Perkins.pptxADECA 2019 CDBG Compliance Workshop Presentation - Environmental Requirements - Chris Perkins
ADECA 2019 CDBG Compliance Workshop Presentation - Grant Closeout Procedures - Tammy Perdew.pptADECA 2019 CDBG Compliance Workshop Presentation - Grant Closeout Procedures - Tammy Perdew
ADECA 2019 CDBG Compliance Workshop Presentation - Labor Standards - Kathleen Rasmussen.pptADECA 2019 CDBG Compliance Workshop Presentation - Labor Standards - Kathleen Rasmussen
ADECA 2019 CDBG Compliance Workshop Presentation - Letter of Conditional Commitment - Jeff Pinegar.pptxADECA 2019 CDBG Compliance Workshop Presentation - Letter of Conditional Commitment - Jeff Pinegar
ADECA 2019 CDBG Compliance Workshop Presentation - Office of Minority Business Enterprise - OMBE - Scott Stewart.pptxADECA 2019 CDBG Compliance Workshop Presentation - Office of Minority Business Enterprise - OMBE - Scott Stewart
ADECA 2019 CDBG Compliance Workshop Presentation - Procurement Procedures - Randy Ray.pptADECA 2019 CDBG Compliance Workshop Presentation - Procurement Procedures - Randy Ray

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Beason-Hammon Alabama Taxpayer and Citizen Protection Act

Memo Regarding Compliance with Alabama Immigration Law

Alabama Immigration Law Mandatory Contract Clause

Alabama Immigration Law Certificate of Compliance

Alabama Immigration Information Center

 

Citizen Participation

Sample Citizen Participation Plan (with sample advertisements)

Sample Language Access Plan

Sample Local Plan for Minimizing Displacement for Programs Using U.S. Department of Housing and Urban Development Funds Received Through the State of Alabama

 

Letter of Conditional Commitment

Letter of Conditional Commitment Checklist – Competitive Applications​

Letter of Conditional Commitment Checklist – Non-Water or Sewer Applications​

Letter of Conditional Commitment Checklist – Economic Development Applications

Letter of Conditional Commitment Checklist – Planning Applications​​

Local Program Implementation Schedule - Certification

Local Program Implementation Schedule for Planning – Certification

Local Program Implementation Schedule - Management Tool

CDBG Budget/Final Financial in Excel

Request for Release of Funds and Certification

Designation of Responsible Officials

Certification (PDF) | Certification (Word)

Central Contractor Registration Information (Sam.gov)

D&B DUNS Numbers for US Government Contractors and Grantees

CDBG Disclosure Report

Analysis of Impediments to Fair Housing Choice

Fair Housing, Equal Opportunity, and Civil Rights LCC Questionnaire

Sample Four Factor Analysis and Language Access Plan

Bidding and Contracting Compliance Questionnaire

Bidding and Contracting Compliance Questionnaire - Attachments A & B


 

Environmental

Click here to be redirected to the Environmental webpage.


 

Fair Housing and Equal Opportunity

Section 3

Form 60002

Link to HUD Section 3 - Economic Opportunities

Equal Employment Opportunity

Form 2516 PDF Version

Form 2516 Excel Version

CDBG Bid Notification Data Entry Form

Link to 2009 EEOC Poster

Link to ALDOT DBE List

Office of Minority Business Enterprise Contract/Bid Notification Contact Information

Fair Housing and Accessibility

Basically CDBG Chapter 15 Fair Housing, Accessibility and Equal Employment

HUD Memorandum regarding Affirmatively Furthering Fair Housing

Fair Housing Poster

Link to Fair Housing logo

Fair Housing Planning Guide, Vol. 1

Fair Housing Planning Guide, Vol. 2

Sample Fair Housing Resolution

ADECA’s March 2018 Fair Housing Memo and HUD Posters​

Accessibility

HUD CPD Notice on Accessibility - CPD-05-09

HUD CPD Notice on Accessibility for Non-Housing Programs - CPD-05-10

Link to Department of Justice ADA Guide for Small Towns in the handbook for instructions on how to develop an ADA/Section 504 Transition Plan


 

Financial Management and Common Rule

CDBG Budget/Final Financial in Report Excel

Drawdown Form (Excel)

Basically CDBG Chapter 16 Financial Management

Link to CDBG Toolkit on Crosscutting Issues: Financial Management

Link to 24CFR 570.489 Program Administrative Requirements

Link to 24CFR 570.490 Record Keeping Requirements

Link to OMB Circular A-133

Link to Central Contractor Registration (CCR)

Link to FEMA’s Schedule of Equipment Rates

Equipment Rate Request (Blank)

Equipment Rate Request (Example)

Weekly Employee Hours and Equipment Usage Report

 

Bidding and Contracting

Alabama Immigration Law Mandatory Contract Clause

Alabama Immigration Law Certificate of Compliance

Notice to Proceed

Link to Excluded Parties (debarred)

Basically CDBG Chapter 16 Financial Management

CDBG Bid Notification Data Entry Form

Office of Minority Business Enterprise Contract/Bid Notification Contact Information

Goals for Female and Minority Participation

Section 3 Clause

Sample Executive Order 11246 Clause

Sample Certificate of Owner's Attorney

Public Works Law - Technical Assistance Format

State Bid Law - Technical Assistance Format

Section 85.13 of the Common Rule - Technical Assistance Version

Link to ALDOT DBE List

Standard Bid Contract Package

Standard Engineering Service Agreement​

 

Labor Standards

Link to HUD Federal Labor Standards Requirements in Housing and Urban Development Programs

Basically CDBG Chapter 12 Labor Standards

Link to Wage rates On-Line

Federal Labor Standards Provisions (HUD 4010)

Notice to All Employees Poster (WH-1321)

Notice to All Employees Poster (WH-1321 - en Espanol)

Equal Employment Opportunity is the Law Poster

Equal Employment Opportunity is the Law Poster en Espanol

Minimum Wage Poster - English

Minimum Wage Poster - en Espanol

Contractor's Guide to Davis Bacon

Link to Excluded Parties (debarred)

Report of Additional Classifications and Rate (HUD-4230A) and Instructions

Payroll Form (WH-347)

Instructions for Completing Payroll Form (WH-347) Link to U.S. Dept. of Labor

Record of Employee Interview (HUD-11)

Instructions for Completing HUD-11

Record of Employee Interview (HUD-11) and Instructions en Espanol

Notice of Start of Construction

Other Deductions Authorization

Payroll Signature Authorization

Restitution Report (Excel)

Restitution Report (Word)

Memorandum: Renumbered Davis-Bacon Wage Determinations

 

Housing Rehabilitation

Basically CDBG Chapter 4 Housing Activities

Basically CDBG Chapter 13 Lead-Based Paint

Section 104(d) Certification


 

Acquisition, Demolition and Relocation

Basically CDBG Chapter 14 Relocation and Acquisition

Real Estate Acquisition Guide for Local Public Agencies

Section 104(d) Certification

When a Public Agency Acquires Your Property

URA Handbook 1378: Tenant Assistance, Relocation, and Real Property Acquisition

HUD URA Training Module

Uniform Relocation and Real Property Acquisition for Federal and Federally Assisted Programs; Fixed Payment for Moving Expenses; Residential Moves

2010 Cost Schedule for URA Property Acquisition for Federal and Federally Assisted Programs; Fixed Payment for Moving Expenses; Residential Moves

ADECA Property Disposition Report

 

Compliance Checklists

Pre-Monitoring Checklist

Citizen Participation

On-Site Survey Verification

Desk Review Environmental  [ADECA Form ENV-DERMC]

On-site Environmental  [ADECA Form ENV-OSERMC]

Fair Housing, Equal Opportunity, and Civil Rights LCC Questionnaire

Fair Housing, Equal Opportunity, and Civil Rights Compliance Checklist

Professional Services

Common Rule

LCC Bidding and Contracting Questionnaire

LCC Bidding and Contracting Questionnaire - Attachments A & B

Bidding and Contracting - Construction

Bidding and Contracting - Other Procurement Methods

Labor Standards

Housing Rehabilitation

Section 104(d) Demolition

Economic Development

Uniform Act Land Acquisition

Planning

Close Out Checklist

Engineering Submittal Checklist​

 

Close Out

Close Out Checklist

Final Inspection Certification

Policy Letter 16-1 Notice of Completion Advertisement

Final Wage Compliance Report

Sample Citizen Participation Plan

Sample Narrative and Photographs for Closeout

Performance Assessment Report Page One

Performance Assessment Report Page Two

Performance Assessment Report Page Three - Six

CDBG Budget/Final Financial Report in Excel

Applicants for CDBG Assistance Jobs and Housing Rehabilitation

Households Assisted

Hookup Certification

Sample Close out Confirmation Letter (audit and record retention requirements)

Audit Certification Memo and Form​

 

Policy Letters

Policy Letter Index

Policy Letter 1-9 - Professional services procurement

Policy Letter 2-6 - Program changes and amendments

Policy Letter 3-3 - Equipment rates and hourly wages as match

Policy Letter 4-R - Liquidated damages

Policy Letter 5-4 - Property management

Policy Letter 6-4 - Fidelity bond

Policy Letter 7-1 - Program income

Policy Letter 8-3 - Local match contributions

Policy Letter 9-1 - Applicability of federal laws on other public funds

Policy Letter 10-1R - Drawdowns

Policy Letter 11-1 - Administrative costs

Policy Letter 12-0 - Admin and engineering costs when project doesn't materialize

Policy Letter 12(a)-2 - Allowable administrative costs

Policy Letter 12(a)-1-1 - Clarification memo to be rescinded when 12(a)-2 becomes effective

Policy Letter 13-1 - Housing standards

Policy Letter 14-1 - Collateralization

Policy Letter 15-0 - Liquidated damages

Policy Letter 16-1 - Notice of Completion advertisement

Policy Letter 17-3 - Timely start up

Policy Letter 17(a)-1 Drawdowns for construction

Policy Letter 18-4 - Water and sewer hook ups

Policy Letter 19-0 - Close of fiscal year draw requests

Policy Letter 20-0 - Volunteer labor

Policy Letter 21-0 - Construction contracting-labor and materials

Policy Letter 22-3 - LMI benefit for area wide projects

Policy Letter 23-0 - Housing rehabilitation eligibility

Policy Letter 24-0 - Local time and equipment paid with CDBG funds

Policy Letter 25-1 - CDBG funds for admin, engineering, and architecture fees

Policy Letter 26-1 - Cost estimates for buildings and Davis-Bacon compliance ​​​​​​​

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