Emergency Solutions Grant

 

Click the items below for more details on the ESG program:
Overview
Housing Opportunities for Persons with AIDS (HOPWA)​
Contact
ESG Application and Implementation Manual

 

Overview

The Emergency Shelter Grant Program (ESG) was first enacted under Title V of the U.S. Department of Housing and Urban Development’s appropriation act for the fiscal year 1987, and was fully established by the Stewart B. McKinney Homeless Assistance Act in 1988. 

The Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009 amended the McKinney-Vento Homeless Assistance Act.  The HEARTH Act included major revisions to the Emergency Shelter Grant Program, essentially changing it to the Emergency Solutions Grant Program. 

The program is funded by the U.S. Department of Housing and Urban Development and administered by the Alabama Department of Economic and Community Affairs. ESG is a program that may provide assistance to all areas of the state. 

Grant funding is used to upgrade existing homeless facilities and domestic abuse shelters, to help meet the operating costs of such facilities, to provide essential services (such as health and mental health services) to both sheltered and unsheltered homeless persons, to help prevent homelessness, to rapidly re-house homeless persons and to assist in the costs of administering the Homeless Management Information System.

Eligible activities for homelessness prevention and rapid re-housing include: rental assistance, utility assistance, moving costs, case management and limited legal assistance.

 

Housing Opportunities for Persons with AIDS (HOPWA)

Funded by the U.S. Department of Housing and Urban Development, the Housing Opportunities for Persons with AIDS (HOPWA) Program provides housing assistance and related support services to low-income persons disabled by HIV/AIDS as well as their families. The purpose of the program is to devise long-term housing strategies for people living with HIV/AIDS and to prevent them from becoming destitute. As a supportive housing program, HOPWA also helps to ensure persons with HIV/AIDS have access to necessary medical care and other related services.

The HOPWA program works in partnership with local communities and nonprofit organizations for projects that benefit low-income persons with HIV/AIDS. Program funds are awarded as grants from one of three HOPWA programs:  Formula Program, Competitive Program or National Technical Assistance.

Projects funded through the HOPWA program as subject to Environmental Review. This review is conducted by ADECA personnel but does require that the Project Sponsor submit a completed Environmental Review determination form (ENV-HOPWA) to ADECA to initiate the review process. The required form can be found below.

HOPWA Environmental Review Determination Form (ENV-HOPWA)

 

Contact

Phone: (334) 353-0288


 

ESG Application and Implementation Manual

2017 ESG Application Workshop Memo

2017 ESG Application Workshop Agenda

Agenda

2017 Application Manual

Action Plan

Proposed 2017 Action Plan

ESG Application Workshop Slides

2017​ ESG Applicati​on Workshop

Application Form

Applica​tion Form

ESG Coordination Requirements

Homeless Definition and Documentation

Continuums of Care Contacts

Continuums of Care Map

Audit Certification​

Subrecipient and Second-tier Subrecipient Budgets

Subrecipient Budget Instructions

Subrecipient Budget

Second-tier Subrecipient Budget Instructions

Second-tier Subrecipient Budget

Implementation Manual

PY 2015 ESG Compliance Workshop Agenda

PY 2015 ESG Compliance Workshop Presentation Slides

ESG Program Compliance

Environmental Review

Tab 1- Emergency Shelter Grants Program (ESG) Policy Letters

Policy Letter 1: Submittal of Requests for Payment for the Months of March and September

Policy Letter 2: Submittal of Amendments and Final Requests for Payment

Policy Letter 3: Signed Time and Attendance Reports

Policy Letter 4: Documentation for Travel

Policy Letter 5: Required Reports

Tab 2 - Letter of Award

List of Second-tier Subrecipients Funded Through the State of Alabama Emergency Solutions Grants Program

Subrecipient Administration

Certification

W-9 Request for Taxpayer Identification Number and Certification

Program Correspondence

Certification of Compliance with the Transparency Act

State of Alabama Disclosure Statement

Certifications by the Chief Executive Officer

Certifications by the Authorized Official

Certification of Local Government Approval for Nonprofit Organizations Receiving ESG Funds from State Grantees

Certificate of Compliance with the Beason-Hammon Act

Certification of Compliance with the Confidentiality Policy

Certification of Compliance with the Conflict of Interest Policy​

Tab 3 - Environmental Review

Non-Profit

Use the Environmental Level of Review Chart located below to complete the Level of Review forms and submit them to ADECA to initiate the Environmental Review.

01 ESG Non-profit Level of Environmental Review Form (ENV-NPLER)

02 ESG Non-profit Level of Environmental Review Form Attachment (ENV-NPLERA)

03 ESG Environmental Level of Review Chart

04 Sample ESG Non-profit Submittal

Local Unit of Government

Subject to the same requirements as the CDBG program:  Click here.

Compliance Training

2016 ESG Environmental Compliance​ (video)

2016 ESG Envrionmental Compliance​ (pdf)

Tab 4 - Procurement

Written Quote Request

Verbal Quote Request

2 CFR Part 215

Code of Alabama 1975 - Article 2 - State Bid Laws

PMU-1 Form

Tab 5 - Invoices

Subrecipient Request for Payment Instructions

Subrecipient Request for Payment

Second-tier Subrecipient Expenditure Attachment Instructions

Second-tier Subrecipient Expenditure Attachment

Invoice Documentation Cover Sheets

Administration

Emergency Shelter

HMIS

Prevention

Rapid Re-Housing

Street Outreach

Tab 6 - Grant Closeout

Conditions of Project Closeout

Tab 7 - ESG Reporting

Quarterly ESG CAPER

Tab 8 - ESG Monitoring Checklists

Financial

HESG Participant File Checklist

Participant File Review

Policies and Procedures

Procurement – Local Unit of Government

Procurement – Nonprofit

Programmatic Review

Shelter Standards

Staff Salaries

Environmental

Tab 9 - Resources

HUD Exchange

ESG Program Regulations

HUD's ESG SNAPs-Shots

HUD's ESG Program Guidance

HUD Data Sets

Income Limits​

Annual Income

Determining Income and Calculating Rent

CPD Income Eligibility Calculator

CPD Income Eligibility Calculator User Manual

Rent Reasonableness and Fair Market Rent

Rent Reasonableness Checklist

Fair Market Rent

PHA Utility Allowance for Rent Reasonableness Documentation

Rental Assistance Agreement and Lease Requirements

Minimum Habitability Standards for Emergency Shelters and Permanent Housing

Housing Habitability Standards Checklist

Lead Screening Checklist

Veterans Administration Homeless Coordinators

HUD Handbook 1378 - Tenant Assistance, Relocation and Real Property Acquisition

Prevention/Re-Housing Documentation Checklist Instructions

Prevention/Re-Housing Documentation Checklist Sample

ESG Program Components Quick Reference

ESG FAQs

Sample Housing Stabilization Case Plan

Fair Housing and Equal Opportunity

Section 3 Overview​​​​​​​​​

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